Deer Point Communications, LLC
Effective Date: May 12, 2026
1. Information We Collect
1.1 Information You Provide
When you use our contact form or otherwise communicate with us, you may provide:
- Your name
- Your email address
- Your organization (optional)
- The content of your message
- Any other information you choose to share
1.2 Information Collected Automatically
When you visit the Site, we collect limited information automatically through Cabin Analytics, a privacy-friendly analytics service that does not use cookies or collect personal data. The information collected is aggregated and includes:
- Aggregate visitor counts and page views
- Approximate geographic region (country and U.S. state level only)
- Referring website or source
- Device type (desktop or mobile)
- Browser type
This information cannot be used to identify you personally.
1.3 Cookies and Tracking Technologies
The Site uses only essential first-party cookies necessary for basic site functionality (such as preserving session state and form submissions). We do not use tracking cookies, advertising pixels, or third-party tracking technologies. We do not engage in cross-site tracking, and we do not respond to Do Not Track signals because we do not track visitors across sites.
2. How We Use Your Information
We use the information we collect to:
- Respond to inquiries submitted through the contact form
- Provide the services you have requested
- Communicate with you regarding ongoing engagements
- Improve the Site and our services
- Comply with legal obligations
3. How We Share Your Information
We do not sell, rent, or share your personal information for cross-context behavioral advertising. We may share information with third parties only as follows:
- Service providers who help us operate the Site or deliver our services (such as our website hosting provider, email service, and analytics provider), and only to the extent necessary for them to perform those functions
- Professional advisors (such as legal counsel, accountants, and insurance providers) under appropriate confidentiality obligations
- Government authorities or other parties when required by law, court order, or to protect our legal rights
- Successors in connection with a merger, acquisition, or sale of all or substantially all of our assets
3.1 Third-Party Service Providers
We currently use the following third-party service providers:
- WP Engine — website hosting (United States)
- GoDaddy — domain registration and email forwarding (United States)
- Microsoft 365 — email and productivity services (United States)
- Cabin Analytics — privacy-friendly site analytics (United States)
Each of these providers has its own privacy practices, which we encourage you to review if you have specific questions about how they handle data.
4. Data Retention
We retain personal information only for as long as is necessary to fulfill the purposes described in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Contact form submissions are retained for as long as the relationship is active or as needed to maintain communication records, and are then deleted or anonymized.
5. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect the information we collect. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
6. Your Rights
6.1 Rights for California Residents (CCPA / CPRA)
If you are a California resident, you have the following rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act (“CCPA”):
- The right to know what personal information we have collected about you and how it has been used
- The right to request deletion of your personal information
- The right to correct inaccurate personal information
- The right to opt out of the sale or sharing of personal information (we do not sell or share personal information for cross-context behavioral advertising)
- The right to limit the use of sensitive personal information (we do not collect sensitive personal information)
- The right to non-discrimination for exercising any of these rights
6.2 Rights for Virginia Residents (VCDPA)
If you are a Virginia resident, you have the following rights under the Virginia Consumer Data Protection Act (“VCDPA”):
- The right to access your personal data
- The right to correct inaccurate personal data
- The right to delete personal data
- The right to obtain a portable copy of your personal data
- The right to opt out of targeted advertising, sale of personal data, or profiling (we do not engage in any of these activities)
6.3 How to Exercise Your Rights
To exercise any of these rights, please contact us at info@deerpointcomms.com. We will verify your identity before responding to your request and will respond within the timeframes required by applicable law (generally 45 days).
7. Children's Privacy
The Site is not directed to children under 18, and we do not knowingly collect personal information from children under 18. If you believe a child has provided personal information to us, please contact us and we will take appropriate action.
8. International Users
The Site is operated from the United States and intended for users located in the United States. If you access the Site from outside the United States, you do so at your own initiative and are responsible for compliance with local laws. By using the Site, you consent to the transfer and processing of your information in the United States.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The updated policy will be posted on this page with a revised effective date. We encourage you to review this Privacy Policy periodically.
10. How to Contact Us
If you have questions or concerns about this Privacy Policy, please contact us at:
Deer Point Communications, LLC
Attn: Privacy
41493 Deer Point Court
Aldie, Virginia 20105
info@deerpointcomms.com